Reports for Third-Party Payouts: A Shopify Merchant’s Guide

This article is dedicated to Shopify stores using third party payment gateways for receiving payouts. The reports will help you get a comprehensive view on payouts received from one to multiple payments providers and also transaction/payouts made from apps of various core functions.

Here is a heads up to the readers, following are the apps we currently support to integrate data and create custom reports -

1. Paypal
2. Stripe
3. Square
4. Sezzle
5. Klarna

Analyzing Third-party Payments with Native Reports

Shopify's native reports provide merchants with valuable information about transactions made through third-party payment providers.

Payment Report

The reports cover payment method breakdowns, showing customer preferences and popular combinations. They track accelerated checkout usage patterns and credit card transaction details. Geographic data helps identify key sales regions, while sales channel metrics distinguish between POS and online performance. The system also provides transaction volume analysis and gross-to-net calculations for comprehensive financial insights.

Payment by Type

Let's take a quick look at the data visibility you can get from Shopify’s Payment Type report.

The report outlines two key features of payout reporting:

• The Payout Date feature shows order details and payment method pairings
• The Gross to Net Breakdown provides an overview of financial transactions from total sales to final payouts

These reports can be exported for detailed filtering and analysis of third-party payout information.

Third Party Payout Reports for Shopify Stores

Shopify merchants often need detailed information about their payouts, especially when working with multiple payment providers. While Shopify's built-in reporting features are useful, integrating third-party tools can improve data analysis by offering more detailed insights. Here's how.

Payouts of Individual and Multiple Payout Platforms

Generating consolidated payout reports is essential. These reports provide a comprehensive overview of transactions across various platforms, offering added insights into key financial metrics such as:

• Fees: Understanding the cost implications of using different payment processors.
• Currency Conversions: Evaluating the impact of currency conversion rates on overall revenue.
• Transaction Details: Analyzing each transaction's specifics to identify trends or discrepancies.

For merchants who use multiple payment gateways, including credit card payments, Report Pundit offers enhanced capabilities. This allows users to create standalone reports for each payment gateway. Such customization enables a more detailed analysis of individual provider performance.

Detailed Payout Reports

Analyzing your payout data and understanding profits requires a systematic approach to financial management. Our comprehensive solution enables you to efficiently process and evaluate numerical data, whether you're reconciling payouts from diverse payment platforms based on multiple parameters including orders, sales performance, product categories, geographical locations, customer segments, and various operational sites. When examining your payout data, consider these critical aspects:

1. Multi-dimensional Analysis: Evaluate payouts across different business dimensions
2. Payment Platform Integration: Seamless consolidation of data from various payment processors
3. Order-based Reconciliation: Match payouts with specific order transactions
4. Sales Performance Metrics: Track and analyze sales patterns and trends
5. Product Category Analysis: Understand profitability by product segments
6. Geographical Insights: Monitor performance across different locations
7. Customer Segmentation: Analyze payout patterns based on customer groups
8. Real-time Processing: Access up-to-date payout information
9. Historical Data Comparison: Compare current performance with previous periods
10. Custom Reporting Options: Generate custom reports for specific business needs

Fee Breakdown Reports

With a reporting tool, analyzing your fee structures and understanding your cost breakdowns can be made easier.

Common Reports Merchants Look For

As a merchant, there are some reports you might be interested in:

• Transactions: These reports clarify the fees incurred across various contributions.
• Platform Fees: These reports outline specific charges linked to each payment platform.
• Currency Exchange Fees: These reports detail the costs incurred during currency conversions.

Having a clear understanding of these factors will help you better comprehend the fees charged on each payout you receive, going beyond what standard reports usually provide.

Payouts of Multiple Stores

You can efficiently analyze and track payout data across your entire store network to understand your overall profitability. Having a unified view of all your stores' payouts helps identify performance patterns and optimize revenue streams. Here are key aspects to focus on when dealing with multi-store payouts:

As a merchant, there are certain reports that you may find valuable:

• Consolidated payout reports from multiple platforms
• Detailed insights into each store's performance
• Fee breakdowns by store and location

They allow you to get a complete view of your financial situation. You can gain deeper insights into the data from each store.

PayPal Payout Reports

Transaction and Payout Insights

Get comprehensive insights into each transaction and payout, which are crucial for effective financial management and reconciliation. Through these insights, merchants can access detailed information about:

• Amount and Date of Transaction: Keep track of the precise figures and dates associated with every transaction.
• Currency Code: Understand the currency involved, which is vital for businesses operating globally.
• Payout Status: Monitor whether a payout has been completed, is pending, or has been reversed.

We can generate payout reports that include details on reversal amounts, ensuring merchants have complete visibility over their financial landscape.

Accurate Reconciliation

Obtain precise information about transaction and payout IDs, which are crucial for improving reconciliation accuracy and preventing inconsistencies.

• Destination of Payments: Knowing where each PayPal payment is headed aids in ensuring that funds reach the correct accounts.
• Reconciliation Tools: Our tools help in matching transactions with payouts, thereby reducing errors.

Balance Transactions

Understand your Shopify account's balance and receive payments to analyze cash flow and get complete clarity on transaction statements.

• Incoming Payments: Monitor all payments received from your Shopify store customers, including credit card transactions, digital wallet payments, and alternative payment methods.
• Payment Processing: Track processing times and settlement periods for different payment methods used in your Shopify store.
• Transfer History: View detailed records of funds entering your account to effectively plan inventory purchases and manage business expenses.
• Payment Status: Monitor the status of each transaction from initial authorization to final settlement.

Our comprehensive insights help maintain accurate records of your Shopify store's revenue and available resources in your payment processing accounts.

Stripe Payout Reports

Get comprehensive payout reports for your Stripe transactions to gain a detailed understanding of your financial activities. These reports promote transparency and assist with accurate reconciliation.

Key Features:

• Transaction and Payout Insights: Each transaction is carefully recorded, showing the amount, date, currency code, and status of the payout. This includes any reversal amounts, giving a complete picture of each financial movement.
• Accurate Details on IDs: Access to precise transaction and payout IDs alongside payment destinations helps reduce discrepancies and improve reconciliation processes.
• Balance Transactions: A clear representation of the balance within your Stripe account is provided, accounting for both incoming payout transfers. This allows for straightforward tracking of available funds.
• Custom Data Fields: Our platform enables merchants to use custom field objects to store additional information about payouts, such as source type or payment method. 

Sezzle Payout Reports

Get comprehensive tracking reports for your Sezzle payouts to provide all the necessary details such as the date of payout, its status, and any deductions, including fees and refunds. This level of detail can help you maintain transparency and accuracy in your financial records.

Detailed Payout Analysis

You can explore specific details about the payouts you receive from Sezzle. For example, dealing with multiple foreign currency exchanges or handling chargebacks and refunds can be complicated tasks. Our comprehensive reports provide a thorough understanding of these factors, making sure that you can handle your finances efficiently.

Tracking Payouts Based on Orders

Additionally, our tool offers tracking payouts based on orders, giving you the ability to create reports aligned with order capture dates. This functionality enables businesses to generate payout reports based on specific order dates, providing insights into the income received from each transaction. By understanding the financial flow linked to individual orders.

Klarna Payout Reports

Utilize the following reports to include various data fields that explain the specifics of payouts received through the Klarna platform.

Insights on Payouts

Breaking down each payout into its constituent elements:

• Total Sale Amount: The gross revenue generated from transactions processed through Klarna.
• Tax Amount: Details on taxes applied to each sale, aiding in precise financial planning.
• Fees Deducted: A breakdown of transaction fees charged by Klarna, allowing for an accurate net earnings calculation.
• Merchant ID and Currency Information: Essential identifiers that help in managing accounts across different currencies and regions.

Klarna Charges and Settlement

Report Pundit's custom reports assist in navigating the complexities of Klarna charges and settlements:

• Holdback Amounts: Understanding funds temporarily withheld by Klarna, which can impact cash flow management.
• Repay Deductions and Fee Corrections: Data concerning any adjustments or corrections applied to your payouts.

Our reports facilitate sorting and analyzing pivotal details, providing clarity on how payouts are compiled and disbursed.

Custom Report and Conclusion

While this article covers key aspects of payout management, we understand there's much more to explore in this complex landscape. We strive to provide Shopify merchants with clear insights into payout and transactional data through our daily operations.

Need a custom solution for your unique payout analysis needs? We're here to help! Contact us today, and let's work together to create the perfect reporting solution for your business.